It is the responsibility of Document Control to ensure that all the correct internal and external personnel have access to the latest information and in the correct format.
𝗥𝗲𝗺𝗲𝗺𝗯𝗲𝗿 𝗻𝗼𝘁 𝗮𝗹𝗹 𝗱𝗼𝗰𝘂𝗺𝗲𝗻𝘁𝘀 𝘁𝗵𝗮𝘁 𝗳𝗹𝗼𝘄 𝗶𝗻 𝗮𝗻𝗱 𝗼𝘂𝘁 𝗼𝗳 𝘆𝗼𝘂𝗿 𝗼𝗿𝗴𝗮𝗻𝗶𝘀𝗮𝘁𝗶𝗼𝗻 𝗮𝗿𝗲 𝗺𝗲𝗮𝗻𝘁 𝘁𝗼 𝗯𝗲 𝘀𝗲𝗲𝗻 𝗯𝘆 𝗲𝘃𝗲𝗿𝘆𝗼𝗻𝗲. It is vital to ensure that any sensitive information is only available to those who should see it.
Make sure you 𝗵𝗮𝘃𝗲 𝗮 𝗯𝗮𝗹𝗮𝗻𝗰𝗲𝗱 𝗮𝗽𝗽𝗿𝗼𝗮𝗰𝗵 𝘁𝗼 𝗽𝗲𝗿𝗺𝗶𝘀𝘀𝗶𝗼𝗻𝘀 as too much restriction can lead to less adoption of your Document Control system and can be seen as too much bureaucracy, whilst unlimited access can lead to messy folder structures and security issues.
Get the right balance by careful planning along with regular reviews of permissions to ensure the integrity of your Document Control system.