Do you take time to evaluate your Document Control system and procedures?
As a method of continuous improvement it is important to evaluate. Every Document Control system should have a documented goal that is unique to the project / organisation and that may evolve as the business grows. An example of a recent goal for one of my clients was: ‘To improve searchability, process improvement and security across all projects.’
Gather your teams together and encourage them to be honest about what is working well and any daily frustrations.
As a minimum, ensure that:
✅ Procedures are being followed
✅ The latest project information is available
✅ It is easy to find information
✅ Permissions are controlled effectively
✅ Training needs are identified
✅ Usage statistics are evaluated (if using an electronic document management system).
Update your system and procedures accordingly and ensure that the next review date is added to your calendar.