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If you find that you spend too much time looking for information there are lots of things you can do to increase searchability including:

ā Ensure that all documents follow a numbering system.
ā Create a common language to ensure documents are described consistently.
ā Review your folded structure to ensure it is effective and remove folders that are not in use.
ā Only store documents in one location.
ā Have an up-to-date Document Control
Procedure that outlines all of the above.
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